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How To Plan A Troop Meeting

It is the responsibility of the PLC to plan troop meetings. The tool used to plan meetings is the Meeting Plan Form. A copy of the form can be found on the troop website under PLC Forms. The information below will show you exactly how to plan a meeting using the Meeting Plan form.


Start by downloading the PLC Meeting Plan Template and bring several copies of the form to the PLC meeting. The form is a fillable PDF so an option is to bring in a laptop and edit a copy of the form.


The form looks like this:

Pre-opening - Sometimes setup will be needed. Write down any work that needs to be done before the meeting starts. For example, if scouts and adults need to arrive early to set something up for the meeting, put that here.

Opening Ceremony - The opening ceremony officially signals the start of a troop meeting. If anything different is desired other than the regular opening ceremony, put that here. Otherwise put “same”.

Group Instruction - When it’s appropriate to feature a special presentation, informative demonstration, or the introduction of a new skill that’s of interest to the entire troop, a period of group instruction can be included in the troop meeting agenda. Depending on its content, group instruction can be brief or it can be scheduled to encompass the entire time devoted to the portion of the meeting dedicated to skills instruction.

Skills Instruction - Much of Scouting is learning. Periods set aside for relevant instruction are a fundamental part of the regular troop meeting. The Skills Instruction portion of a troop meeting can target topics that are rank-related, merit badge-related, or readiness-related, as in preparing for a special activity, project, or event.

Breakout Groups - Breaking out into groups gives Scouts a chance to plan and get organized. This is the time when patrols can plan their involvement in upcoming troop activities, select menus for hikes and campouts, assign patrol members to specific tasks, and work out any other details for the smooth operation of the patrol.

Challenge or Game - This part of the meeting is a chance for scouts to have some good, clean fun. Challenges and games serve to change the pace of the meeting and allow Scouts to happily let off a little steam. When scouts accept a challenge they apply a skill they have learned by putting that skill into action.